Overview

Telepin is seeking an Office Administrator to assist and coordinate all administrative activities for our Kanata office.

Responsibilities

  • Oversee and co-ordinate all office administrative activities;
  • Provide administrative support to the Telepin team;
  • Manage, order and coordinate office and kitchen supplies;
  • Order furniture, phones, laptops and office equipment;
  • Co-ordinate schedules and appointments;
  • Coordinate, book and track travel and employee itineraries;
  • Set up and manage meetings, special events and all hands;
  • Send/receive couriers, mail, etc.;
  • Keep track of employees' attendance and vacations;
  • Assist in the recruitment and the onboarding process of new employees;
  • Create and maintain filing systems for the HR and Finance team;
  • Reconcile employee expenses with receipts and submit to appropriate manager;
  • Coordinate and maintain physical and digital filing of customer contracts and appendices;
  • All other administrative activities.

Required Experience

  • University Degree or College Diploma
  • Three to five (3-5) years' of experience in an administrative or office management role supporting a team
  • Experience working in a high-paced technology environment is an asset
  • Extremely detailed-oriented and highly organized
  • Manages time and can multi-task to accomplish a wide variety of tasks with conflicting priorities
  • Initiative, works well under pressure with minimal supervision
  • A team player with proven high level of confidentiality
  • Excellent interpersonal and communications skills
  • Excellent in Microsoft Office Suite (Word, Excel, PowerPoint)

Apply Now
Note: Don't forget to attach your resume.
We thank all candidates for their interest; however, only those selected for an interview will be contacted.

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